Cugini Job System Privacy Policy

Effective Date: August 17, 2026

Cugini Woodworking LLC (“Cugini,” “we,” “us,” or “our”) respects the privacy and security of information used in connection with the Cugini Job System.

The Cugini Job System is an internal business application designed to help authorized Cugini Woodworking personnel manage customer projects, job information, documents, workflow, and related business information.

This Privacy Policy explains what information the Cugini Job System may access, how that information is used, how it is protected, and the choices available regarding connected services.

1. Information We Access and Process

Depending on how the Cugini Job System is used, the application may process information including:

Customer and Project Information

Customer names
Project names
Mailing and project addresses
Email addresses
Telephone numbers
Builder or contractor information
Job numbers
Project descriptions
Project status and workflow information
Installation and delivery dates
Job notes
Estimates and financial information related to a project

Job Documents and Files

The Cugini Job System may organize or provide access to business files stored in Cugini Woodworking's authorized storage systems, including:

Drawings
Photographs
Estimates
CNC files
Purchase orders
Invoices
Correspondence
Job notes
Other project-related documents

QuickBooks Online Information

When an authorized user connects the Cugini Job System to QuickBooks Online, the application may access accounting and customer information necessary to provide job-related financial information.

This may include:

QuickBooks customer and project information
Customer and project identifiers
Estimates
Invoices
Invoice balances
Payment information
Accounts-receivable information
Company information necessary to verify the QuickBooks connection

The current QuickBooks integration is designed to access this information on a read-only basis. The Cugini Job System does not currently create, modify, delete, void, send, or otherwise alter QuickBooks accounting transactions through this integration.

2. How We Use Information

Information accessed or processed by the Cugini Job System is used for legitimate business purposes of Cugini Woodworking, including:

Creating and managing customer jobs
Organizing project files and documentation
Tracking project status and workflow
Assigning project responsibilities and next actions
Reviewing estimates, invoices, payments, and balances
Matching Cugini jobs with corresponding QuickBooks customers or projects
Managing internal project records
Supporting customer service
Supporting project scheduling and production activities
Troubleshooting and maintaining the Cugini Job System
Protecting the security and integrity of Cugini Woodworking's systems and information

We do not use QuickBooks information for unrelated advertising or marketing purposes.

3. QuickBooks Authorization

The Cugini Job System uses Intuit's authorization process to connect to QuickBooks Online.

Users must expressly authorize the connection through Intuit before the application can access QuickBooks Online information.

QuickBooks access credentials and authorization tokens are not displayed to ordinary application users.

On supported Windows computers, QuickBooks authorization tokens are stored using protected Windows credential-storage mechanisms rather than being stored in ordinary project files or Dropbox folders.

The Cugini Job System does not request or store a user's QuickBooks Online password.

4. Data Sharing

Cugini Woodworking does not sell personal information or QuickBooks information.

Information processed through the Cugini Job System may be made available only as reasonably necessary to:

Authorized Cugini Woodworking personnel
Service providers that operate systems used by Cugini Woodworking
Cloud-storage or technology providers used to operate the application
Intuit/QuickBooks Online when necessary to establish or maintain the authorized QuickBooks connection
Legal, regulatory, or governmental authorities when required by applicable law

Service providers are permitted access only as necessary to provide the applicable service or support Cugini Woodworking's legitimate business operations.

5. Data Storage

Cugini job information and project documents may be stored in systems authorized by Cugini Woodworking, including Dropbox or other business storage services used by the company.

Certain application configuration or authentication information may be stored locally on authorized Cugini Woodworking computers.

QuickBooks authorization tokens are intended to be stored using secure device-level credential storage and are not intentionally stored in Cugini Woodworking's Dropbox job folders.

6. Data Security

Cugini Woodworking uses reasonable administrative, technical, and organizational measures intended to protect information handled through the Cugini Job System.

These measures may include:

Restricted access to authorized personnel
Secure authentication
OAuth authorization for connected services
Device-protected credential storage
Controlled access to business files
Validation of application records
Secure communications with supported third-party services
Software maintenance and security updates

No computer system or method of electronic transmission can be guaranteed to be completely secure. We therefore cannot guarantee absolute security.

7. Data Retention

Cugini Woodworking retains customer, project, accounting-reference, and business information for as long as reasonably necessary for:

Active project management
Customer service
Accounting and recordkeeping
Warranty or service obligations
Business operations
Legal or regulatory requirements
Dispute resolution

Information may subsequently be deleted or archived in accordance with Cugini Woodworking's business and legal record-retention practices.

8. Disconnecting QuickBooks Online

An authorized user may disconnect the Cugini Job System from QuickBooks Online.

Disconnecting removes the application's locally stored QuickBooks authorization credentials and prevents further access until the connection is authorized again.

Internal Cugini job records may retain the QuickBooks customer or project identifiers previously associated with a job so that the relationship can be restored if QuickBooks is later reconnected.

Disconnecting QuickBooks does not itself delete information maintained independently in QuickBooks Online.

9. Access and Correction

Customers or other individuals who believe Cugini Woodworking maintains incorrect personal information about them may contact Cugini Woodworking to request that the information be reviewed or corrected, subject to applicable legal and business recordkeeping requirements.

Because the Cugini Job System is primarily an internal business application, access to the application itself is limited to authorized users.

10. Third-Party Services

The Cugini Job System may interact with third-party platforms used by Cugini Woodworking.

Those services maintain their own privacy practices and terms.

Use of QuickBooks Online is also subject to Intuit's applicable privacy policies, terms, and authorization requirements.

Use of Dropbox or other storage services is subject to the applicable provider's privacy policies and terms.

11. Children's Privacy

The Cugini Job System is a business application and is not intended for use by children.

We do not knowingly use the application to collect personal information from children for consumer-oriented purposes.

12. Changes to This Privacy Policy

Cugini Woodworking may update this Privacy Policy as the Cugini Job System changes or as legal, regulatory, security, or business requirements evolve.

When material changes are made, the revised policy will be posted with an updated effective date.